The Christopher C. Gibbs College of Architecture is seeking an Assistant to the Directors, who will provide office administration/management and professional administrative support for 5 different divisions within the College of Architecture. This includes: assisting with record maintenance, meeting support, preparing reports, conducting purchasing activities, general administrative duties and more. Learn more and apply

Duties Include: 

  • Performing office administration and professional administrative support.
  • Overseeing record maintenance (inventory, personnel, office files).
  • Coordinating scheduling activities (travel arrangements, meetings, etc.) .
  • Support the Division Programs by assisting with budgets, contracts, visas, student payments, marketing the program and communications. 
  • Administering office/departmental policies, priorities, and procedures.
  • Assisting the Directors in organizing the Strategic Planning Process for the Division.
  • Serving as liaison with offices on and off campus 
  • Overseeing security, maintenance and space allocation with each divisions physical environment. 
  • Researching, collecting and analyzing data or information and preparing reports or responses to  inquiries.
  • Support with the collection and management of recent data/statistics related to the effective management, strategizing, and continued advancement of division priorities and benchmarks.  
  • Support the work of various Professional Advisory Boards.

Job Requirements

Required Education: GED/High School Grad or equivalent combination of education/job related experience, AND:

  • 12-24 Months of office management or related experience

Skills:

  • Ability to speak, read and write clear, concise English
  • Proficient in Microsoft Office
  • Highly organized and able to handle multiple projects and deadlines
  • Able to work well with interdepartmental teams and initiatives
  • General office skills such as multi-line phone, copying, filing, faxing, and mail
  • Composition and proofreading skills

Certifications:

  • N/A

Advertised Physical Requirements:

  • Must be able to verbally exchange information with others and engage in repetitive motion.

Departmental Preferences:

  • Bachelor’s Degree
  • 3 – 5 years office management or related experience

Supervision: No supervisory duties.

Special Instructions:
If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit  https://hr.ou.edu/Policies-Handbooks/TB-Testing

Hiring contingent upon a Background Check? Yes